Whether you’re relocating across the country, selling your bike, or sending it to a rally or event, motorcycle shipping is a safe and convenient way to transport your ride. However, before you hand over your keys to a motorcycle transport company, it’s essential to ensure your bike is properly prepared.
A poorly prepared motorcycle can suffer damage in transit, face delays in delivery, or even be rejected by the transport company. This guide offers a comprehensive checklist to help you prepare your motorcycle for shipping and make the process smooth, safe, and stress-free.
Why Motorcycle Preparation Matters
Motorcycles, unlike cars, are exposed and vulnerable during transport. Even with enclosed shipping, a loose item or fluid leak can create serious problems. Proper preparation minimizes the risk of:
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Cosmetic damage (scratches, dings)
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Mechanical issues due to leaks or tire pressure
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Delays in pick-up or delivery
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Disputes over the condition of the motorcycle
Taking the time to follow a pre-shipping checklist ensures that your motorcycle shipping experience is professional and efficient.
Motorcycle Shipping Preparation Checklist
1. Clean the Motorcycle Thoroughly
A clean motorcycle allows for a detailed inspection of its condition. Dirt and grime can hide scratches, dents, or other blemishes.
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Wash the bike with soap and water
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Dry it completely to prevent rust
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Inspect for existing damage (take photos)
Pro Tip: Document any visible wear and tear with high-resolution photos from multiple angles. This will be crucial for insurance claims, if needed.
2. Check for Leaks and Mechanical Issues
Before the motorcycle transport company arrives, inspect the bike for fluid leaks. Leaking fluids can damage your motorcycle or others in a shared trailer.
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Check brake fluid, coolant, and oil levels
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Repair any visible leaks
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Make sure the bike is in working order unless it’s being shipped as non-operational
If the motorcycle is not running, inform the shipping company in advance so they can make necessary arrangements.
3. Check Tire Pressure
Properly inflated tires help stabilize the motorcycle during loading, transport, and unloading.
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Inflate tires to the recommended pressure
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Avoid over-inflating
Flat or under-inflated tires can cause the motorcycle to shift or lean in transit, increasing the risk of damage.
4. Remove Loose or Aftermarket Accessories
Loose items can fall off or become damaged during motorcycle shipping.
Remove:
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Saddlebags
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Mirrors
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GPS systems
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Windscreens (if detachable)
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Custom add-ons
Store these items separately or ship them via a different method if necessary.
5. Disable the Alarm System
If your bike has an anti-theft or alarm system, turn it off before transport. An active alarm may go off repeatedly during shipping, potentially draining the battery or creating complications for the transporter.
6. Check the Fuel Level
Most motorcycle transport companies require that the fuel tank be no more than 1/4 full. This minimizes weight and reduces the risk of leaks or spills.
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Drain excess fuel if necessary
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Avoid a full tank unless the carrier specifies otherwise
7. Secure or Fold In Handlebars
Make sure your handlebars are straight and secured in place. If your bike has folding handlebars or mirrors, fold them in to reduce space and prevent damage.
8. Inspect and Document the Motorcycle’s Condition
Complete a final walk-around and document the condition of the bike:
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Use a checklist and take notes
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Photograph every angle
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Date and time-stamp the photos
Most reputable motorcycle shipping companies will also perform a pre-shipping inspection and provide a bill of lading that you should review and sign.
9. Provide Accurate Pickup and Delivery Instructions
Be sure to confirm:
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Pickup and delivery addresses
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Contact names and phone numbers
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Any access instructions for remote or gated areas
Proper communication ensures your motorcycle transport goes smoothly and avoids delays or miscommunication.
Enclosed vs. Open Motorcycle Transport: A Quick Note
While preparing your bike, consider your chosen shipping method:
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Open Transport: More affordable, but exposes your bike to weather and road debris
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Enclosed Transport: More expensive but offers full protection from external elements
High-value, vintage, or custom motorcycles should always be shipped via enclosed trailers.
Conclusion
Shipping your motorcycle doesn’t have to be a stressful experience. With the right preparation, you can ensure your bike arrives at its destination in the same condition it left. By following this complete checklist, you’ll reduce the risk of damage, avoid delays, and help the motorcycle transport provider do their job efficiently.
From cleaning and documenting the condition to checking fluids and tire pressure, each step plays a crucial role in safe and successful motorcycle shipping. Take the time to prep your ride—you and your bike will be glad you did.